Records Maintenance | Henry Ford College

In addition to recording academic grades at the end of the semester, Registration and Records is continuously involved with routine maintenance of student records.

Requests for updates to academic records such as address changes, name changes, grade changes, grade updates, course repeat requests, academic forgiveness requests can be made in person during regular business hours.

Some requests can be made on HFC Self-Service, by mail, or by fax.

Address Changes

It is the responsibility of all students, both current and former, to maintain a current address. Address change requests can be made:

In person during regular business hours;
On HFC Self-Service;
By mail; or
By fax.

Your request should contain the following information:

Printed name;
Previous names;
Current address and telephone number;
Social Security Number (SSN) or HANK ID number;
Date of birth;
Approximate date of last attendance; and
Your signature.

Mail requests for address changes to:

Registration & Records
Address Change Request
Henry Ford College
5101 Evergreen Road
Dearborn, MI 48128

Fax requests to 313-845-6464.

Name Changes

Student name change requests are processed in Registration & Records. Legal documentation is required for all name changes.

Name change requests can be made in person during regular business hours or by mail. Your request should contain the following information:

New name (please type or print);
Previous names;
Current address and telephone number;
SSN or HANK ID number;
Date of birth;
Approximate date of last attendance;
Your signature; and
Copy of legal documentation.

Mail requests for name changes to:

Registration & Records
Name Change Request
Henry Ford College
5101 Evergreen Road
Dearborn, MI 48128

Fax requests to 313-845-6464.

Grade Changes

When warranted, faculty may change a grade they awarded. After submission of the grade change to Registration and Records, a corrected copy of the student transcript(s) will be mailed to the student at their last address. Grade changes are usually processed within 48 hours.

Grade Updates

The "I" (Incomplete grade) has a specific time limit. Under college policy, an "I" must be made up no later than the end of the following semester. Exceptions to the timeline may be made with the written approval of the respective associate dean. If an "I" is not changed by the instructor during the allowable grace period, the "I" grade is converted to an "E" (or 0.0, a failing grade) on the student's record.

Course Repeat

The "R" (Repeat) marks a lower graded attempt of the same course and thus raises the student's Grade Point Average (GPA). The same class taken multiple times will be counted once in graduation evaluations.

Academic Forgiveness

This program provides a second opportunity to former students who have experienced past academic deficiencies.

Academic Forgiveness requests can be made in person during regular business hours or click here for more information and an Academic Forgiveness form.