HFC Board of Trustees Documents and Recordings

Citizens may participate in Board meetings by speaking to the Board during a designated portion of the meeting, or by submitting comments or questions to the Board to be read by the Board at a later time.

If you wish to speak to the Board during the Citizen Participation portion of the meeting:

1. Fill out a blue Citizen Participation / Public Comment card. These cards will be on the table next to the public entrance door to the meeting.
2. Submit your card to the Board Secretary before the meeting begins.
3. Your name will be called during the Citizen Participation portion of the meeting by the Board Secretary.
4. Proceed to the podium when your name is called.

Please understand and follow these guidelines while speaking:

Decorum and expectations

• Be courteous and respectful, modeling for our students and the public how a person can respectfully advocate for an issue or disagree with other views.
• Address all comments to the entire Board, and not to any individual Board member, staff member, or the audience.
• Do not mention the names of students or College/District employees.
• The Citizen Participation section of the agenda is for the Board to receive community feedback. The Board generally does not respond to speakers. Please do not expect an immediate response from Board members.

Time limit and structure

• There is a strict three-minute time limit per speaker so that everyone may be heard.
• If several individuals wish to speak on the same topic, please appoint one spokesperson to represent the group. Otherwise, there will not be enough time for all speakers on all topics.

Board response to disruptive behavior

• If, during your three minutes, your comments become personally directed, abusive, obscene, or irrelevant, your time will be interrupted or ended.
• If a speaker attempts to misuse the Citizen Participation period and fails to follow reasonable and respectful decorum, the Board will be required to address such misuse, and potentially remove anyone who is disrupting the meeting. The Board may suspend the meeting if necessary.

If you have questions, please contact the HFC Division of Marketing and Communications prior to the close of business on the day of the Board meeting:

313-317-6800
communications@hfcc.edu

HFC Board of Trustees meetings are video recorded. The camera is placed in the center of the room and faces the Board. All meeting attendees should be aware that the camera remains in recording mode throughout the Board meeting, including shortly prior to and following the meeting.

The recording may pick up unintended audio or video footage within range of the camera, including individual conversations and comments.

Videos of Board meetings on YouTube

The HFC Board of Trustees will provide reasonable auxiliary aids and services, such as hand signers for the hearing impaired, audio tapes of printed materials being considered at the meeting, to individuals with disabilities at the meeting (and/or hearing) upon two weeks’ notice to the HFC Board of Trustees.

Individuals with disabilities requiring auxiliary aids or services should contact the HFC College Board of Trustees and leave a message which includes:

1. Your name and contact information;
2. What meeting and the date you wish to attend; and
3. What type of aid you are requesting.